Harley Marine Services

  • Billing Specialist

    Job Location US-WA-Seattle
    Posted Date 1 month ago(10/22/2018 5:31 PM)
    ID
    2018-1542
    Company
    Harley Marine Services
    Type
    Regular Full-Time
    FLSA Status
    Non-Exempt
  • Overview

    Assist with various Accounts Receivable related projects for Harley Marine Services and its subsidiaries, including generating invoices, timely response to customers/vendors and monitoring contracts to ensure accuracy of billing of jobs.

    Responsibilities

    • Daily generation of invoices & posting of ship assist/bunker activity
    • Monthly generation of invoices & posting of charter activity
    • Responsible for faxing/emailing customer’s requested documentation (invoices, credit memo’s and/or other statements)
    • Monitors contracts to ensure the billing of jobs are appropriate and accurate
    • Ensures internal revenue recognition and procedures are consistent with the companies defined policies
    • Participates in development, implementation, and maintenance of AR policies and procedures, as well as new technology in order to establish increased department efficiency
    • Provides ad-hoc assistance to other positions within the department
    • Accurate, courteous, timely response to customers/vendors
    • Accurate and timely maintenance of company files and records
    • Contribution to daily administrative activities of organization
    • Collections responsibilities as needed
    • Assists on other duties and projects as assigned

    Qualifications

    • Two (2) – five (5) years of related high volume accounts receivable billing experience
    • AA in Accounting or BA/BS in Accounting/Finance preferred
    • Strong organizational skills a must
    • Excellent computer skills using Microsoft Word, Excel, and Outlook
    • Flexible team player who can adjust to ongoing changes related to company growth
    • Versatile communicator with the ability to interact with different personalities
    • Excellent communication and customer service
    • Ability to work independently on assigned tasks with minimal or no supervision
    • Ability to understand and execute complex oral and written instructions
    • Assertive individual capable of achieving results while maintaining diplomacy and tact
    • Ability to prioritize and work in a fast paced environment
    • Take charge and ownership mentality a must
    • Valid Washington State driver's license
    • Must be able to read, speak, write, type, and understand English in person and over telephone

    Job Condition and Environment

    • Ability to work with office staff and all company contacts/vendors
    • Must be physically fit enough to carry office supplies
    • Required to sit for long periods of time

    Expected Hours of Work

    • Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday. However, there may be a need for overtime to meet deadlines for month end, AP, AR, or other projects when needed

    Company Overview

    Harley Marine Services, Inc. is a leading provider of marine transportation services in the United States. Harley Marine operates on the United States West Coast (including Alaska), New York Harbor, the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Harley Marine is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Harley Marine provides accounting, administrative, human resources, quality, safety and environmental services, as well as operational oversight to the subsidiary companies.

     

    Harley Marine Services offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.

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