Harley Marine Services

  • Human Resources Assistant

    Job Location US-WA-Seattle
    Posted Date 4 weeks ago(7/18/2018 11:07 AM)
    Harley Marine Services
    Regular Full-Time
    FLSA Status
  • Overview

    Perform clerical and administrative functions for the Human Resources Department in the Seattle office. Assignments for this job change frequently based on department priorities.


    • Assist Human Resources Specialists with new hire process including but not limited to: creating new hire/medical files, reporting employees to the state, and act as main administrator of E-Verify
    • Verify mariner credentials, enter licenses, certifications, tests and trainings into internal systems
    • Track annual testing, pre-employment testing, fit for duty, and drug testing results. Contact clinics to request missing items
    • Schedule all annual tests at a contracted clinic of the employee’s choice
    • Create order forms for any annual testing, pre-employment testing, fit for duty, and drug testing
    • Responsible for reconciling all invoices related to employer paid testing at clinics throughout the country
    • Track and develop adhoc reports
    • Create and distribute annual testing letters and delinquent list
    • File Human Resources documents in an accurate and timely manner
    • Create seatime letters, random drug testing letters, and verification of employment letters as requested
    • Performs other related duties as required


    • High School diploma or GED
    • A minimum of two years’ experience in an office environment, HR preferred.
    • Must be able to multi-task and prioritize in a fast paced, high volume setting and have excellent attention to detail
    • Exceptional verbal, written and interpersonal communication skills are a must along with positive, can-do attitude
    • Ability to work with all levels of employees using courtesy, tact, and good judgment
    • Maintain the confidentiality of all sensitive communications
    • Ability to accurately and calmly handle multiple priorities with frequent changes or interruptions.
    • Ability to understand and execute complex oral and written instructions
    • Proficient computer skills using Microsoft Word, Excel, PowerPoint, and Outlook
    • Experience using ADP, Visio and SharePoint preferred.

    Expected Hours of Work

    Normal office hours are 8:00 a.m. to 5:00 p.m. Monday through Friday.

    Company Overview

    Harley Marine Services, Inc. is a leading provider of marine transportation services in the United States. Harley Marine operates on the United States West Coast (including Alaska), New York Harbor, the U.S. Gulf Coast and the Mississippi River System. Services provided include the transportation and storage of petroleum products, tanker escort, ship assist, the transportation of general cargo and rescue towing. Harley Marine is the parent company of eight businesses specializing in marine services and a bulk liquids terminal business. Harley Marine provides accounting, administrative, human resources, quality, safety and environmental services, as well as operational oversight to the subsidiary companies.

    Harley Marine Services offers competitive benefit and compensation packages. We are an Equal Employment Opportunity and Drug Free Work place. Pre-employment drug testing is required.


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